Randy Fry presiding

In Attendance: Delores Miller, Paula Carter, Gene Blakey, Randy Fry and Sandra Byrd

Minutes:  Paula moved, seconded by Gene, to accept the minutes as sent out. All in favor.

Treasurer's Report:  August ending balance $422.78, with all Mo. state fees being paid.  Discussion followed regarding the Federal 990 form that needed to be filed and a copy   sent to Sheila Rogers to complete her files for the annual audit.  Randy is to complete the filing and send her a copy.  Gene made the motion, seconded by Paula, to accept the Treasurer's Report. All in favor.

Old Business:  Aug. mixer:  Randy reported that the mixers were going well.  They were paying for themselves, with a little profit margin and thought we should continue to try to hold the meetings.  The next mixer is scheduled for Sept. 18th and will continue to offer them as a breakfast.  We are in need of sponsors for the event if anyone is interested in "showcasing" their business.  Randy has also put together a continual running media display that runs during the meeting with all of the member business info on it.

Chamber Directory:  Randy reported that as of date we had 6 businesses had committed to 4.5 pages of ads for a total of $740 but not all had submitted their art work.  There was discussion as to whether to commit to printing a 12 or a 16 page booklet since we would be under the designated budget with either number of pages and there was only $100 difference in price from 12 to 16.   It was decided that Randy would pursue the most appropriate booklet, given the number of commitments from businesses and the time frame to complete the project, still keeping within the agreed upon budget numbers.  Deadline for ads is still Sept. 15th  with Randy, Gene and Delores volunteering to make personal calls to those who have not committed one way or the other.

Membership Drive:  Paula reported that she and Gene had made several personal calls for membership to several businesses in Battlefield.  As to date, there have been no new members resulting from those calls.

Fall Festival Participation:  Randy suggested that we participate again this year, in that it only required purchasing the candy to give away to the kids.  Marlene usually dressed in costume and handed out the candy with the Chamber Banner on display.   Gene was going to call Marlene to see if she planned on dressing in costume for the event.  The reimbursement for the candy would be paid in October.  We would also be selling the "red light buttons" that was left over from the 4th of July event.

New Business:  Nomination of New Board Members:  According to the by-laws we need to appoint a nominating committee to put together a selection of possible Board members.  The Nominating Committee consists of: Gene Blakey, Paula Carter and Sandy Byrd.  There are 4 3-yr. term positions that are to be filled and 1 1-yr. term currently held by Kathryn Wurm that needs to be filled.  Discussion followed on the small circle of possible candidates to draw from.  Discussion centered on if the time of day was a deterrent, or what other considerations need to be made in order to get more participation.  It was suggested that as we talk to the candidates, we try to determine what would be best meeting time, etc.

Meet the Political Candidates:  Randy reported that he had been contacted by some of the upcoming candidates that would like some sort of a forum whereby they could meet with the community to discuss their issues and field questions from the community.  Everyone thought that it was a good idea for the Chamber to sponsor such an event, but thought the timing was too short for this election period.  It was suggested that perhaps we put it on the agenda for an activity in March or Oct. of 09, so that more time could be devoted to marketing the event to the community.

Resignations:  Randy read a letter of resignation from Brenna and Marlene.  Brenna resigned due to health reasons and Marlene could not continue to make the noon meetings as often as should would like, but wanted to continue to support the Chamber in whatever way she could.  Discussion followed and a motion was made to table the letters of resignations until the October meeting.  Gene made the motion, seconded by Delores.

Appointment of interim secretary: Randy thought we should appoint a secretary, but it was discussed and a decision was made to continue to operate as we have done in the past, with various secretary duties split among the board members until a new board is voted upon. 

Miscellaneous:  No other issues where brought up at this time.

Adjournment:  Gene made the motion, seconded by Delores, to adjourn at 1:00 pm.